Receptionist/Administrative - Cork [Ireland]

 

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Administration

Management Level

Administrative

Job Description & Summary

Receptionist / Administrative (PwC Cork)

In this role you will be involved in managing the reception of the PwC Cork office and supporting the Partner Administrators team in interacting with the Partners, Directors, Senior Managers, Managers and others within the Practice. Prioritising, multi-tasking and maintaining a high level of confidentiality on all matters is essential. The role involves various secretarial and administration functions and other office duties. Given the nature of the duties, the role will be office based.

Specific Areas of Responsibility:

Reception /Hospitality/ Office Management

• Ensure that the reception area and meeting rooms are maintained professionally at all times and that the rooms are always ready for planned meetings or other events.

• Manage the office swipe card system

• Manage the bookings of desks and meeting rooms through the room booking system.

• Join our Admin team and assist with the shared workload

• Liaise with the building management company in relation to services required and with visiting service providers and others as required.

• Liaise with building management company on common issues.

• Assist with office equipment supplies

• Coordinate with caterers and suppliers for food, drink and equipment as required for events

• Organise refreshments for meetings, as required.

• Liaise with office cleaners as required.

Administration

The PA team work closely with the Management team to provide services in all aspects of the business. As part of this team, you are required to:

• Manage all forms of incoming mail and outgoing mail follow up promptly and appropriately as required.

• Manage telephone calls to a prompt and appropriate resolution.

• Ensure the firm’s standards are maintained on all correspondence that uses the PwC branding formats.

• Produce proposal, presentation and report documentation using Word, PowerPoint and Excel and audio typing as required.

• Operate PwC specific packages, Salesforce, Workday, Cabs, iPower and others. Training will be provided.

• Submit expenses and complete timesheets for team members as required.

• Assist other members of the administration team during peak times and holiday periods whilst continuing the strong culture of teamwork within the group.

• Assist in the organisation of events as required.

• Assist in any other relevant duties as required by your manager.

Experience Skills/Profile

• Several years relevant experience in a similar role within a professional environment.

• MS Office skills in particular, Word and PowerPoint.

• Intermediate knowledge of GMail or other email systems.

• Excellent telephone and communication skills.

• Attention to detail and ability to prioritise.

• Excellent interpersonal skills.

• Proactive and positive attitude.

• Understanding of the need for absolute confidentiality.

• Capable of working on own initiative and as part of a team.

Education / Professional Qualifications:

Leaving Certificate Standard and relevant Post-Leaving Certificate qualifications.

Unlock your potential with PwC Ireland

W e believe that challenges are better solved together. We’re inspiring and empowering our people to change the world. Powered by the latest technology, you’ll be a part of amazing teams encouraged to collaborate and innovate in a way that creates powerful solutions and makes a positive impact. This purpose-led work, and our continuous development and encouragement, will help unlock your potential and take your career to the next level.

Enjoy PwC’s perks

We reward your impact, and support your wellbeing, through a competitive compensation package, inclusive employee benefits and flexibility programs that will help you thrive in work and life. Learn more about us at Life@PwC. ( https://www.pwc.ie/careers-ie/life-at-pwc.html ).

Being appreciated for being you

Our most valuable asset is our people and we recognise you for it - ensuring you feel like you belong and that you are valued and rewarded for the great work you do everyday. PwC is an equal opportunities employer and creating a diverse workforce that is representative of the communities we serve is hugely important to us.

We believe this so much that we have signed up for the Business in the Community Inclusive Workplace Elevate Pledge . ( https://www.bitc.ie/the-leaders-group-on-sustainability/inclusive-workplace-pledge/ )

Our Inclusion First strategy puts inclusion at the heart of our culture - supporting an environment where individuality is embraced, diversity is celebrated and inclusion is valued. Check out our culture of belonging and explore our range of inclusive programmes, initiatives, employee resource groups and more at www.pwc.ie .

Avoid the confidence gap; you do not have to match all the listed requirements exactly to apply, we’d love to hear from you!

We will ensure that everyone is supported throughout and, if required, provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please email us for more information.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date

 

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